In this day and age, technology has become so prevalent that businesses will have to invest in new equipment and tools every year just to keep up with the demands of their niches. One thing’s for sure, businesses will have to emphasize urgency and convenience, as these are the two most important elements to consider in an environment where big data and cloud computing are front and center.
On that note, companies will also need to consider implementing new technology internally. In other words, they will have to invest in applications that drive tangible results, especially during business meetings. If your department tasked to show its accomplishments and targets for the year, it’s important to present relevant data in an easy-to-understand format. For this, you will need to create effective presentations.
It shouldn’t be that difficult, right? Well, when creating presentations, you’re actually doing more than just pasting data and images in a blank slide. If you want your business meeting to be productive, you will have to create a presentation that is well-thought out, understandable, and engaging.
That being said, let’s look at a few simple tricks to help you create stellar presentations for business meetings.
1. Improve readability
There are a lot of ways you can improve the readability of your presentation’s content. First, you will have to choose a consistent font style to use throughout the presentation. You may opt for up to three font styles. Make sure to choose font styles that are clear, simple, and professional. That means you shouldn’t use cursive or stylized fonts! To be safe, you may want to opt for default fonts such as Arial and Calibri.
Aside from that, you also need to be consistent with your font sizes. As much as possible, you will want to keep them the same all throughout. You also need to use bullet points so you can effectively organize your data.
2. Include graphs
If you’re going to include Excel tables in your presentation, you can simply highlight the cells you want to import, copy, and paste them on the slide. You can either paste the table along with the cells, or paste it as an image. Still, it’s always best to keep your cell formatting, since an image can get pixelated once you transfer it to a presentation. If you have lots of location-based data, you can use a map maker to turn it into beautiful, insightful maps.
Before you import the tables, though, make sure to select the right data sets and eliminate any blank rows that exist. For the latter case, follow this link for a guide on how you can delete blank rows in Excel: https://spreadsheeto.com/delete-blank-rows/.
3. Use notes
When creating presentations for a business meeting, you don’t want to focus most of your time on designing your slideshow. You also need to plan your talking points and make sure you write down any important notes to use in your presentation. That said, don’t just rely on the information that’s already there. Instead, you can provide additional data from other sources. This will support any facts that are included in your slideshow. The only thing you will have to do now is to take a deep breath and connect with your audience.